Enrollment and Media Coordinator
Non-Exempt, Full-time, Regular staff
The person in this position will serve as data manager and office coordinator for the Enrollment Division and manage PSR’s AV/media requirements.
Essential Duties and Responsibilities:
Enrollment/Admissions – Ensure an excellent admissions experience for all prospective students; create and maintain prospective student files; participate in on-campus recruitment events; coordinate on-campus student visits; provide prospective students with accurate information about PSR programs and resources; provide a prompt response to inquiries and applicants; maintain a consistent social media
presence (Facebook, Twitter, Instagram, YouTube); accurately manage the prospective student and applicant databases; coordinate communication flow (from inquiry to matriculant); assist in developing and editing prospective student and financial aid communications; update and purge prospective student and financial aid files; coordinate scheduling.
AV/Media – schedule AV/media needs; secure and track AV/media equipment; book AV/media reservations; hire and manage AV/media student workers; train PSR faculty and staff in use of equipment; troubleshoot AV/media for meetings, classes, events; maintain smart classroom podiums and update laptops on AV/media carts; keep supplies in stock; arrange and staff web conferencing and streaming, make sure weekly Chapel Service A/V needs are met; maintenance of all A/V equipment; able to work with soundboards, public announcement system, microphones, speakers, video cameras, projectors, PC & Mac, VHS & DVD, smart televisions, older audio receivers, adapters, hearing loops. Other tasks as assigned.
Supervise student staff as needed including hiring, scheduling, work assignments and follow-up. Carry out supervisory responsibilities in accordance with the school’s policies and applicable laws.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BA/BS degree is required.
Required Knowledge, Skills, Experience
• Knowledge (or strong aptitude to learn) of AV/media equipment use and maintenance; use of Zoom, LiveStream, PowerPoint, and other AV/media programs
• Ability to work independently.
• Ability to perform and track several tasks at once and complete in a timely manner.
• Ability to work effectively in a multi-cultural and diverse environment.
• Ability to handle confidential material accurately and with sensitivity
• Supervisory skills.
• Ability to meet designated deadlines.
• Strong interpersonal communication skills with the ability to relate cooperatively and effectively with a diverse population of staff, faculty, students, trustees, vendors, and visitors.
• Strong reading and writing skills.
• Strong computer skills with knowledge of Outlook, Excel, and Word and the ability to learn new systems
• Demonstrated organizational skills, ability to manage multiple simultaneous responsibilities, careful attention to detail, and excellent time management.
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Majority of the work is indoors. Regularly works with others.
• Reading/Writing/Math – Complex reading and writing for reviewing and editing of forms, procedure manuals/catalogues and drafting of correspondence. Simple math is required for statistical report compilations.
• Attention to Detail – Close attention to detail for maintaining records, compiling files, data input and responding to inquiries with accurate information.
• Verbal Communication Skills – Frequent and essential, with ability to quickly organize and communicate thoughts and to understand communications from others.
• Social Skills – Capability to relate readily with prospective and current students and to foster cooperation and teamwork between staff and student employer. Ability to keep prospective students and current students feeling supported with a welcoming and pleasant demeanor. High tolerance for regular interruptions while maintaining composure under stressful conditions.
• Hours of work – 37 hours per week.
• Vision – close vision, distance vision, color vision, depth perception and ability to adjust focus.
• Hearing – ability to hear verbal communications, to carry on telephone conversations, and hear co-workers and power equipment.
• Clear Speech – ability to communicate clearly in English to others as essential part of job function.
• Lifting/Carrying –ability to move equipment around
• Pushing/Pulling – ability to move AV/media carts, office equipment
• Kneeling/Squatting – ability hook up equipment
• Standing – able to stand for at least one hour at a time
• Walking – able to walk around campus
• Bending –able to bend to hook up equipment
• Climbing – some climbing to maintain equipment
• Reaching – able to reach to maintain equipment
• Manual Dexterity and Grasping – Good motor skills needed to work with various equipment and use computer keyboard, office equipment
• Regular Attendance – required to manage day-to-day operations.
Computer, phone, copier, AV/media equipment-soundboards, public announcement system, microphones, speakers, video cameras, projectors, PC & Mac, smart televisions, audio receivers, adapters, hearing loops and new equipment as it becomes available.
To Apply: Please direct cover letter and resume to Human Resources – firstname.lastname@example.org