Jobs in Ministry

Office Administrator, First Baptist Church, Pittsburg, CA

POSITION: Office Administrator
POSITION STATUS: Exempt (Up to 40 hrs per week)
REPORTS TO: Senior Pastor
SALARY: $19.00 – $20.00/per hour depending on experience
SEND RESUME TO: office@fbpittsburg.org

JOB SUMMARY/OBJECTIVE:

First Baptist Church Pittsburg needs a reliable, organized Office Administrator to manage the day-to-day operations of the church office. The applicant must have a positive attitude, a desire to work as efficiently as possible, excellent customer-facing communication skills and proficient with various social media platforms. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

POSITION PURPOSE:

  • To provide overall leadership to office staff and office operations.
  • To provide assistance to ministry leaders as work request are received
  • To provide assistance to the Senior Pastor in carrying out vision and ministry functions.

SKILLS:

  • Associates Degree in Office Administration or a minimum of three (3) years as an administrator
  • Proficient in Microsoft Office (i.e., Word, PowerPoint, Publisher, Excel, etc.)
  • Proficient in database management (i.e., Eventbrite, MailChimp, Survey Monkey, etc.)
  • Proficient on various social media platforms (Facebook, Instagram, etc.)
  • Proficient in office operations, personnel and human resources
  • Knowledge of church culture preferred
  • Strong interpersonal communication skills
  • Must be a person of high integrity in keeping confidences

SPECIFIC RESPONSIBILITIES:

Administration:

  • Coordinate the scheduling of Senior Pastor’s calendar with office calendar
  • Coordinate the use of facilities and church van with the Trustee board and appropriate auxiliaries
  • To supervise staff and volunteers as directed by the Senior Pastor.
  • Provide administrative and secretarial assistance to the Senior Pastor, working closely with him to plan and implement his vision for the church.
  • Work with boards/committees to ensure support and delivery of services to specified ministry.
  • Oversee or order office supplies
  • Prepare special programs, e-bulletin once a month and a few hard copies for seniors
  • Distribute e-bulletin electronically and upload to website once a month
  • Coordinate outside promotion of special events (radio, printed flyers/postcards to other churches, etc.)
  • Submit various church flyers to webmaster for design
  • Prepare weekly PowerPoint of bible study and handouts in Word
  • Oversee or coordinate church mass mailings
  • Assist Ministry Leaders to be in compliance with church protocol and office procedures established
  • Responsible for all service calls relating to pest control, key duplication, telephone/cable/computer repair
  • Attend meetings, trainings and conferences as required
  • Manage office debit card
  • Oversee summer grants to ensure compliance in all areas
  • Go-between for all technical support for phone, laptop, printer, and all technology
  • Guard Pastor’s private time for prayer and reflection
  • Guard the Pastor’s time and schedule
  • Intercept phone calls and redirect to other staff as appropriate
  • And, other duties as assigned

Personnel/Human Resource:

  • Prepare/Review timesheets and submit to bookkeeper for processing of payroll
  • Maintain payroll, time accruals, employment and employee personnel records
  • Post job openings, set up interviews & send appropriate letters
  • Advertise for special events or job postings with appropriate websites
  • Prepare and update employment records related to hiring, transferring, promoting, and terminating
  • Explain human resource policies, etc. and standards to new and existing employees
  • Ensure new hire paperwork is completed
  • Address any employment relations issues
  • Process all personnel action forms
  • Assist in writing job descriptions
  • Develop and administer health and safety programs

First Baptist Church
204 Odessa Avenue
Pittsburg, CA 94565
(925) 432-7498
www.fbpittsburg.org